Updated: November 4, 2025
1. What’s in this policy?
This policy applies globally and is designed to clearly inform you about:
- what personal information we might collect about you.
- how we might use that information, and our lawful basis for doing so.
- when we might use your details to contact you.
- what information of yours we might share with others.
- your choices and rights about the personal information you give us.
2. What does this policy cover?
This policy covers the services offered directly by QtrlyEdition News.
Our services sometimes link to websites or apps run by other companies (e.g., social media share buttons, external music services, advertisers). Those companies have their own privacy and cookies policies, so the information you give them will follow their rules, not ours. Make sure to check their privacy policy so you know how they will use your information.
3. How do you protect my personal information?
We are strongly committed to keeping your information safe. We design our services with your safety in mind and have dedicated processes to look after your information security and privacy.
Where we store your information
Some third-party companies that provide services to us may run their operations from outside your country or region (e.g., outside the UK or European Economic Area). We only allow this if we are satisfied that they maintain adequate levels of security and compliance. When you give us personal information, it may be transferred, stored, or processed in a location outside your home country.
4. What types of personal information does QtrlyEdition News collect about me?
We will give you details about why we need your personal information and how we’ll use it before you begin, unless it’s obvious.
a. Information that you give us
Depending on your activity (e.g., commenting, signing up for a newsletter, or creating an account), we might ask for your name, email address, or other contact details. This also includes information in a creation you share with us, such as a contribution or a public comment.
b. Device information
We automatically collect some technical information from the devices and web browsers you use, even when you are not signed in. This might include:
- IP (internet protocol) address
- Device or App ID
- Technical data about the device, operating system, and browser used
c. Location Information
We collect information about your general location (e.g., town or city level) when you use our products and services. This helps us ensure our services are available in your area and helps us to offer additional features, such as localized weather or relevant news. Your location can be determined by GPS, IP address, or Wi-Fi access point information. You can change your permissions at any time in your device’s settings.
d. Information on your activities outside QtrlyEdition News
If you talk about us on social media (e.g., mentioning us in a Twitter post), we may collect your publicly available social media handle.
e. Information on how you use our services
We collect information on how you use and interact with our content, such as the articles you read and the videos you watch.
5. How long will QtrlyEdition News keep my personal information?
When you give us any personal information, we will always adhere to these principles:
- We only hold your information for as long as we need to conduct the activities we told you about or have a valid reason to keep it (e.g., legal or regulatory requirements).
- We design our services so that we don’t hold your information any longer than necessary.
- We may close your account if you haven’t used it for a significant period (e.g., 18 months). We will typically notify you before we delete anything.
6. How can QtrlyEdition News use my personal information?
We must have a valid legal basis (“lawful basis for processing”) to use your personal information. We use your information for these types of things:
- To deliver our services and to provide you with information about them (e.g., sending the newsletter you subscribed to).
- To deal with your requests, complaints, and enquiries.
- To personalise services and give you things more tailored to your tastes, such as recommending articles based on your reading history.
- To show you relevant advertising on our site or on another company’s site (where permitted and customized to be relevant to a user profile).
- To help us understand what kind of services you might use and how you interact with our platform.
- To research and innovate so we can improve our technology and services.
- To contact you about various things (see Section 7).
7. When will QtrlyEdition News use my information to contact me?
We might use your information to contact you about different things, like:
- To update you on any changes to our policies, practices, and Terms of Use.
- To check with you about any service or activity you’ve signed up for (e.g., a competition entry).
- To contact you about a creation you sent us (e.g., a submitted article or photo).
- To answer you when you’ve contacted us, or to respond to a comment or complaint.
- To invite you to take part in surveys about QtrlyEdition News services, which are always voluntary.
- For marketing purposes (only if you have given us permission).
8. Will I be contacted for marketing purposes?
We’ll only send you marketing emails or contact you about QtrlyEdition News services if you’ve expressly agreed to this. You can unsubscribe at any time.
Targeted Advertising on Other Platforms
If you have an account with us, we may use information we hold about you to show you relevant and targeted advertising for QtrlyEdition News services through other companies’ sites, like Facebook, Google, or Twitter. Where we do this, we will share your data in a hashed format (making it unreadable by us) with these providers so that they can match you to your account on their platform. In these scenarios, we are joint controllers with these platforms.
If you don’t want to see our targeted advertising, you can set ad preferences in your social media companies’ settings, and/or turn off advertising preferences in your QtrlyEdition account settings.
9. When does QtrlyEdition News share my personal information with others?
We will never sell your personal information. We do share it with others in these ways:
- When you make something public: Like posting a comment which the public can see.
- When we use other companies to power our services: We use trusted third-party companies (processors) to perform services on our behalf (e.g., sending emails, hosting data, processing analytics). We only share what they need to do the work, and we ensure they keep your information secure.
- When you use another company’s service that connects to us: For example, accessing our site through a connected TV app or a voice-enabled device. We may share an identifier for your QtrlyEdition account with that company. You must check that company’s privacy policy.
- When we do collaborative research: We may share anonymized or aggregated content and data with research partners to advance journalism or technology.
- When required by law: We might also share your information if we have to by law, or when we need to protect you or other people from harm.
10. What’s different for kids and teens?
QtrlyEdition News recognizes the need to protect the privacy of children and teens.
- Always transparent: We will always tell you and your parent/guardian why we are collecting your personal information and how we use it.
- Consent: If we need a parent or guardian’s permission (e.g., for children under 13 to post comments or upload content), we will provide clear details at the time.
- Privacy Rights: You have the same privacy rights as adults. If you are under 13, we may require your parent or guardian to make requests on your behalf.
- Safety: It’s our job to keep your personal information safe and secure. We encourage you to be safe by thinking about what information you share online.
11. Can I delete my information?
- QtrlyEdition Account: You can delete your account. Your account information is immediately deleted. However, we keep a record of how you used our services (anonymised data that cannot be linked back to you) and we may keep anything you uploaded or publicly commented on.
- Other Information: You can submit a request for other personal information we have collected to be deleted, as outlined in Section 12.
12. What are my rights?
You are in control of your personal information. You have the right to:
- Access: Request a copy of the personal information we hold about you.
- Rectification: Ask us to correct information that is wrong.
- Erasure: Ask us to delete your personal information (also known as the ‘right to be forgotten’).
- Restriction/Objection: Request that we only use your information for certain purposes, or tell us to stop using your information (e.g., unsubscribing from marketing emails).
- Not be subject to automated decision making where a human review is required.
Please bear in mind that sometimes we might not be able to help, for example, if the law tells us we can’t delete it or if it forms part of our journalistic output.
13. How does QtrlyEdition News use cookies and similar tracking?
- What are cookies? Cookies are small text files transferred to your computer or mobile device when you visit a website or app.
- Why we use them: To remember information about you (e.g., keeping you signed in), to help us understand how people use our services so we can make them better, to deliver advertising, and to help us personalize your experience.
- Types of cookies:
- Strictly Necessary: Always on to ensure the service works correctly.
- Functional, Performance, and Advertising: Used to enhance your experience. We will only use these if you have agreed via our cookie consent tool.
- Control: You can control your cookies and tracking settings at any time in your device or browser settings, or via the cookie consent settings on our website.
14. How will I find out about changes to this policy?
We update this policy periodically. If we make important changes, like how we use your personal information, we’ll let you know. It might be a notice, an email, or a message in your app.
If you don’t agree to the changes, you can always stop using our services and delete your account.
15. How can I contact QtrlyEdition News?
Find out more and contact us about your rights using the details below.
For any other questions or comments about this policy, please speak to our Data Protection Officer:
- By Email: privacy@qtrlyedition.com
- By Post: 321-323 High Road, Office 762, Chadwell Heath, Essex, RM6 6AX
We are regulated by the Information Commissioner’s Office (ICO) in the UK, and you can also contact them for advice and support.
